So many things to do, so little time to do it! That’s basically the life of business owners living a hectic life. However, if you hire an outsourced virtual executive assistant, you can delegate most of your tasks to free up your time and concentrate on the core activities of your business.
Without further ado, these are the 50 tasks that you can delegate to your virtual executive assistant.
Admin Tasks
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Inbox Management
As a business owner, you sure have a lot of tasks to juggle. Managing your inbox should be the least of your concerns. Executive virtual assistants can help manage the influx of your messages in an inbox, separating the urgent ones from those that are not important. You can hire one from a trusted virtual assistant agency.
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Schedule Management
Never miss an appointment again when you have a digital marketing assistant to sort your daily schedule. They can organize your meetings, important events to attend, and even personal vacation time off. They can set reminders and notify you of client calls and other important engagements.
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Proofreading
Your EVA can help proofread your content before publishing it on your social media platforms or sending it out to your audience via email newsletters. This can help make sure that there are no errors or typos in your content so as to maintain professionalism.
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Presentation Preparation
Creating presentations can take so much of your time but with a virtual executive assistant, you can easily scratch it off of your to-do list. They can help you prepare any presentation by conducting research and gathering relevant information for the content. This includes creating visually appealing slides and organizing presentation materials.
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Bookkeeping
Another task an executive VA can help you with is organizing and categorizing your business’s financial documents and transactions. They can help you reconcile your bank statements and track expenses so you can have updated financial records.
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Travel Planning
If you’re planning to travel, your executive VA can help research and book the best flights, accommodations, and transportation services. They can manage your itinerary including recommendations for the best places to eat, the finest attractions, and fun activities at the destination.
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Spreadsheet Formula
An executive VA can create and customize formulas to perform calculations and automate tasks within the spreadsheet. They can also help and guide you on how to use the spreadsheet for data management and analysis.
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Dinner / Hotel Reservations
You can delegate any task to an executive VA including dinner or hotel reservations. They can research and suggest suitable options according to your preferences and requirements. All you have to do is show up and have the best experience.
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Invoicing
Executive virtual assistants are experts when it comes to creating and formatting professional invoices. They can help you ensure that the invoices are sent out in a timely manner. They can also track and follow up on invoice payments to maintain a smooth cash flow and avoid any delays.
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CRM Management
It’s important to organize customer data into a CRM system. A virtual executive assistant can help input all the data while making sure that everything is accurate and up-to-date. They can also manage and categorize leads, contacts, and interactions as well as generate reports and analytics from the CRM data.
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Transcription
An executive VA has the tools and skills to transcribe audio or video recordings into written documents accurately and efficiently. This can include meetings, interviews, and other important recordings that you need for the business.
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Data Entry
This is a repetitive task that can take so much of your time that’s why it’s best to delegate it to your executive VA. They can organize your data into various systems or spreadsheets ensuring accuracy and attention to detail.
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Research
Having an executive VA means they can help you with research on specific topics or industry trends. They can gather relevant information and create well-organized reports that would benefit the business.
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Project Management
It takes exceptional organizational skills to be able to manage a project. Having a virtual executive assistant can make your life easier when it comes to creating and maintaining project schedules, tracking tasks, and deadlines. This means the project stays on track with constant progress.
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Event Management
Need someone to manage your business events? A virtual executive assistant can help coordinate and book venues, suppliers, vendors, and other necessities to plan a successful event. They can help create event timelines, manage guest lists, and coordinate event logistics.
Small Business Tasks
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Branding
Branding is important if you want your business to make a mark in the world. An executive VA can help conduct market research and competitor analysis in order to come up with unique selling propositions and determine target audience preferences. They can also help develop brand guidelines, logo design, color schemes, and other visual elements.
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Graphic Design
Executive VAs can also help with creating graphic design that converts. This may include images for social media posts, websites, blogs, and more. It is important to create graphic designs that align with your company’s branding and can deliver the message to your target audience in a way that connects and engages with them.
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Copywriting
Other than beautiful images and attractive colors, what makes your marketing work is its content. You have to ensure that your message gets to your target audience in a way that moves them and convinces them to make an action. Your executive VA can help write copies that convert for your social media posts, newsletters, and more.
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Website Design
If you want your business to thrive in the digital world, you should have a website that’s properly designed to address your customer’s needs. This means you need a website design that’s user-friendly and easy to navigate. This is one of the tasks an executive VA can help you as well.
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Website Maintenance
Having a well-designed website is not the end of the story. It’s important to have them maintained as well. That’s because sites can encounter errors or problems and this may affect its performance and impact the way your users navigate the website. Hire a virtual executive assistant with this skill to help maintain your website.
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Writing & Scheduling Blog Posts
Blogs and articles are important if you want your website to rank in the top of the search engines’ results page. As a busy entrepreneur, who has time for writing blog posts, right? That’s why having an executive VA is important. They can help write blogs and schedule them consistently.
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Blog Post Formatting
Writing a blog post isn’t enough. You have to ensure proper structure and layout of the blog post as well. This includes incorporating headings, subheadings, and bullet points in order to improve the readability of the blog. They can help optimize the post for SEO by adding relevant meta tags, keywords, and internal/external links.
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Moderating Blog Comments
Not all comments are great and some great comments deserve to be seen. Your executive VA can help moderate these comments and respond to them in a proper way. The inappropriate comments can be hidden while the positive comments or queries can be answered accordingly.
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Website Analytics Reporting
You’ll never know how well your website is performing unless you have it checked and analyzed. An executive virtual assistant can help asses and perform website analysis to know which areas of the website is performing well and which areas need to be improved. It’s also an important aspect to determine the errors and fix them.
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SEO Optimization
A website is nothing if it’s not optimized. If you want to make the most out of your website, have it optimized. A virtual executive assistant with a background in SEO can help make sure that your website can rank in search engine results page. They can help implement SEO best practices to make your website SEO-friendly.
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Webinar Creation
You can also delegate the task webinar creation to your virtual executive assistant. They can help develop valuable webinar content and structure the presentation flow. Your VA can also handle the technical aspects of the tasks including setting up the webinar platform, integrating multimedia elements, and managing attendee registrations.
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Live Webinar Assistance
Executive VAs are great help when it comes to managing live webinars. They can help manage the technical aspects of the webinar such as webinar platform setup, audio/video configurations, and troubleshooting during the live session. You can also count on them to moderate chat discussions, answer attendee questions, and even engage participants to make a lively webinar experience.
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Product Launch Assistance
Product launches can be made easy and convenient with an executive VA around. They can help conduct market research to identify target audiences and competition. They can also create strategies, marketing materials, and coordinate with teams to ensure a successful launch.
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Video editing
Video editing is not something that anyone can do but it’s something that you can delegate to your executive VA. It’s best to hire an EVA who knows how to edit videos and make it useful for your business. Whether it’s creating videos for ads and other marketing materials, or videos for YouTube, it’s best to have someone who knows what they’re doing.
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Photo editing
Some business owners require photos to be enhanced and retouched to improve their quality and appearance. Having an executive VA with photo editing skills can help remove blemishes, adjust lighting, colors, and apply filters or effects as needed. They can also resize and format the images for social media posts or website content.
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Podcast Creation
Creating podcasts require planning and organizing podcast episodes, topic selection, and creating episode structure. These may seem a lot of tasks for a busy entrepreneur but not for an executive VA. They can help handle the technical aspects like audio editing and mixing to polish the final product.
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Ebook Formatting
If you’re planning to create an eBook, a virtual executive assistant can help by structuring the content into chapters, adding headings, subheadings, and formatting styles for a consistent and visually appealing presentation. It’s also important to convert the document into formats that are compatible with various e-readers and platforms.
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Customer Service
An excellent customer service is the heart of every business. As a busy executive, you won’t have the time to answer questions and deal with queries from your growing customers. It’s best to have a dedicated virtual executive assistant who can handle this for you.
Social Media Management and Marketing
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Content Creation
Creating content for daily social media posting is something that you can delegate to an executive VA. They can help create a content calendar that plans and maps out the content to be posted for the entire month. This includes coming up with themes, following holidays, and creating engaging content.
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Content Calendar Management
Creating and maintaining a schedule for content creation and publication is crucial for your business. You can let your executive VA handle this part of the job. Their creativity can help plan and organize content ideas and themes for a consistent and cohesive content strategy.
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Social Media Scheduling
It’s one thing to create social media content and it’s another to schedule them. Your executive VA with a background in social media management is knowledgeable about the best time to post in different social media platforms. This can help your posts to gain more traction and engagement from your followers.
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Social Media Ads
Running social media ads is not as simple as it seems. It takes a virtual executive assistant with skill in ads to do this. They’ll know how to create a post that won’t get flagged and create content that will connect with your audience and convert into sales.
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Schedule Pinterest Pins
If you’re utilizing Pinterest as part of your marketing strategy, it’s important to schedule pins regularly to keep your momentum going. Your EVA can help schedule your pins so they are sent out at the optimal time for publishing pins.
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Moderate Facebook Group
As a busy entrepreneur, you need a virtual executive assistant to moderate your Facebook group for you. They can monitor and review posts and comments to maintain a positive and engaging community environment. This includes responding to member inquiries, addressing concerns, and enforcing group guidelines and policies.
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Moderating Social Media Comments
Having people commenting and reacting to your social media posts is great because it means that they’re engaging. But it’s important to moderate the comments and monitor them in order to make sure that they align with your brand’s guidelines and standards. You can delegate this repetitive task to your executive VA to free up your time.
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Creating Graphics
Whether you need digital marketing materials or printed marketing materials, it’s best to have an executive VA who knows how to make them appealing, informative, and persuasive. They can help create business cards, brochures, and other printed materials you need for your business. They can also create digital versions of these to be posted online.
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Uploading Videos to YouTube
Uploading videos to YouTube can take so much of your time. Having someone aka a virtual executive assistant can help make sure that your videos will get published on time. They can help create titles and captions with the right keywords so they show up in the search results.
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Email Marketing
Your EVA can help write your emails and newsletters and send them out to your contacts. They can manage email campaigns, create and design engaging email templates as well as assist in building and segmenting email lists for targeted communication.
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Create Opt-in Freebies
If you have freebies available, your virtual executive assistant can help opt-in freebies for e-books, guides, or templates. This can encourage your audience to sign up for your email newsletter and be added to your mailing list.
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Sales Funnel Creation and Management
A virtual executive assistant knows how to set up a sales funnel and manage it by mapping out the customer journey and designing the necessary funnel stages. They can also help in capturing leads, nurturing them, and converting them into sales. They can also set up landing pages, email automation, and track sales systems to effectively manage the funnel.
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Setting up affiliate programs
Before setting up affiliate programs, you have to research and select which affiliate platforms or software are suitable to implement the program. Hiring a virtual executive assistant can help create program guidelines, commission structures, and promotional materials needed for the affiliates.
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Affiliate program maintenance
Once the affiliate program has been set up, it’s important to monitor and maintain them as well. This includes tracking sales and commissions and creating regular reports to see its performance. Leave this task to your executive VA so you can focus more on the core activities of your business.
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Set up and run giveaways
Hosting giveaways can help boost your business’s followers, subscribers, and traffic. Your EVA can help set this up by taking care of giveaway logistics, such as creating entry forms, managing participant data, and selecting winners.
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Press Releases
You’ll need an executive virtual assistant who can write and edit press releases to announce your business’s news or events. Their task would include distributing press releases to different media outlets that are relevant to your niche and managing media contacts for effective outreach.
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PR Management
An executive VA can also help manage your PR efforts to make sure they’re working well for your business. They can help coordinate interviews, and media inquiries, and manage the flow of information to optimize your PR strategies.
There you have it! These are the tasks that you can easily delegate to virtual administrative executive assistants. You’ll experience a lighter load and freedom to focus on tasks that require your immediate attention. Hire an executive VA now and make your life easier! Contact us to get started today.
References:
Top 40 Things to Delegate to Your Assistant – Superpowers (superpowershq.com)
(29) Tasks You Should Be Delegating to an Assistant | LinkedIn
