You know your business is growing when you can no longer handle the complexity of HR tasks on your own. That’s when you know you have to hire an HR virtual assistant. They can help alleviate your burden and streamline your operations with their HR expertise.
After all, why get overwhelmed by all these tasks when you can outsource virtual assistant services? They’re your ultimate solution to cutting down on business operational costs without sacrificing the quality of outputs while the operation continues.
Putting HR-related tasks in the hands of an HR VA can do wonders for your business. If you’re not sure what they can do for your business, don’t worry. We’ve laid out 15 tasks an HRVA can help you with. Get ready to call a virtual assistant outsource agency because you’re gonna want to hire a human resource virtual assistant after this.
What HR VAs Can Do for Your Business
Human resources virtual assistants can do almost everything just like your regular HR office employee. The only difference is that they do it remotely so you get to keep them for a fraction of the normal cost. These are the top 15 tasks that you can delegate to an HR virtual assistant.
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Job posting
As your business grows, so does your need for new employees. Having an HR VA can take care of this time-consuming task for you. They can find serious and relevant candidates by posting a list of open positions with their descriptions and requirements. They can do this by posting to various job boards online or on social media platforms to find interested applicants.
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Administer screening tests
Online screening tests or pre-employment tests are done to determine whether the applicant meets the standard of the company. It is part of the hiring process and it takes a VA to help you with the process. Your VA will be the one to screen out the candidates who are not fit for your organization or company.
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Resume/profile review
The applicants who pass the initial screening will have to undergo the next process: resume and profile review. Your HR assistant will conduct a personalized critique of the applicants’ resumes to find the perfect candidate to add to your team. No need to plow through hundreds of profiles—the professional VA will handle it.
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Background checking
While reviewing resumes, your HRVA will also perform background checks or background investigations on the candidates to spot potential issues that could affect your company. Assessment will include employment history, employer feedback, and authenticating the credentials and references. This will help make sure that you’re hiring the right person to become a part of your team.
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Initial phone interviews
Phone screening is another way to determine whether an applicant might be suitable for a position and therefore whether or not they should qualify for a physical interview. HR managers can ask questions such as what they are ideally looking for in their next role or where they are up to in their job search.
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Book in-office physical interviews
When all the initial screening is done, it’s time for a face-to-face interview. The VA will simply call the candidates and book them in to see you. The only thing you’ll have to do is to conduct the final interview so you can get to know them personally.
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Send congratulatory emails to new hires
Once the right candidates have been selected and hired, your HRVA can create congratulatory emails and send them to the new hires. It’s a smart and courteous way to welcome the new hires onboard. The VA will include several ways to contact you, including email, phone, website, and social media, along with the next steps to take.
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Send work requirements and job contracts
As a standard procedure, the HR virtual assistant will send requirements and employment contracts to outline both parties’ rights, duties, and obligations. This will ensure a safe and secure working environment as well as a smooth transition.
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Database management of employee files
The virtual HR assistants will also compile and secure all of the employee data into an easy-to-review employee database. They can help organize and maintain digital employee records in a centralized system. They can ensure accurate and up-to-date information, track employee documents such as contracts and certifications, and provide easy access to authorized personnel when needed.
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Facilitate new hire orientation
Your HRVA will also facilitate orientations for new employees to ease them into their new positions and help them develop and understand the company’s mission, values, rules, etc. They can help onboard new employees by guiding them through company policies and procedures, introducing them to key team members, and addressing any questions or concerns they may have.
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Employee payroll tracking
Your HR virtual assistant can set up a payroll system to keep track of your employees’ DTR. They can manage to schedule and calculate payroll, reporting, and invoicing to make your life easier. This will ensure smooth payroll operations.
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Employee attendance tracking
It’s important to maintain a centralized system to record and monitor employee attendance. Your HR virtual assistant can help track employee time-off requests, sick leaves, and vacations. They can also help in generating attendance reports and address attendance-related matters effectively.
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Exit Interviews and Offboarding
When employees leave the company, your HR virtual assistant will have to handle the administrative tasks associated with exit interviews and offboarding. They can collect feedback from departing employees, manage exit paperwork, and coordinate the turnover of accounts, files, and other necessary documents needed for the transition of their replacement employee.
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Training and Development Programs
Other than assisting with the hiring and offboarding processes, your HR virtual assistant will also implement the training and development initiatives of the company by coordinating training sessions, managing registrations, and tracking employee participation. They can also assist in evaluating training effectiveness and collecting feedback from employees.
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Employee Relations Support
Sooner or later, the employees will have issues regarding their pay, management, or workload. The HRVA can act as a point of contact for employees seeking HR assistance. They can provide guidance on HR policies and procedures, address employee concerns, and escalate issues to the appropriate HR personnel when needed.
These are just some of the HR tasks and activities that you can delegate to your HR virtual assistant. You may be able to handle these tasks on your own as a startup company but when your business grows, you’ll be needing an extra pair of hands. Hiring a human resource virtual assistant will help make sure that you will have a seamless and streamlined hiring process so you can build your dream team.
Ready to hire your rockstar HR VA? Contact us to get started!
