4 Signs You Need a Human Resource Virtual Assistant

• Sign #1 – You have an existing HR Team but it lacks the manpower to complete essential tasks.
• Sign #2 – You are a busy entrepreneur swamped with hiring demands.
• Sign #3 – You have an inefficient employee onboarding process.
• Sign #4 – You have limited HR expertise or resources.

Tasks you can delegate to an HR Virtual Assistant

1. Job posting
2. Administer screening tests
3. Resume/profile review
4. Background checking
5. Initial phone interviews
6. Book in-office physical interviews
7. Send congratulatory emails to new hires
8. Send work requirements and job contracts
9. Database management of employee files
10. Facilitate new hire orientation
11. Employee payroll tracking
12. Employee attendance tracking

 

 

 

Benefits of Hiring an HR Virtual Assistant

 

Do you need a human resource virtual assistant? You may not know it yet, but perhaps you do.

 

There are sure signs that you need to look out for that will tell you whether or not hiring an HR VA from the best virtual assistant outsourcing company is the best option for your business in its current state.

 

You must look out for these signs because they might be the very thing that’s keeping your business from taking off to the next level.

 

Bringing on board an HR specialist or a team of HR professionals in a virtual environment offers you more than just the opportunity to concentrate on critical aspects of your business.

 

Whether you run a small business, a medium-sized enterprise, a Fortune 100 company, or a budding startup, when you hire an HR virtual assistant, you get the luxury of having more personal time. Get to know the four signs here.

 

Sign #1 – You have an existing HR Team but it lacks the manpower to complete essential tasks.

Is your HR department spending significant time on repetitive and time-consuming administrative tasks? We’re talking about data entry, document management, scheduling interviews, or responding to routine inquiries. If yes, it may indicate that you need a Human Resource Virtual Assistant (HR VA). 

An HR VA can take on these administrative responsibilities, freeing up your HR team to focus on more strategic and value-added business activities. When an HR VA assists your HR team, you can expect the department to be more productive and efficient in accomplishing HR-related tasks.

 

 

Sign #2 – You are a busy entrepreneur swamped with hiring demands.

All executives experience wearing many hats at the beginning of their business. You’re like a one-man team handling the marketing, managing, financing, and even hiring new members of the dream team you’re planning to build.

However, the moment your business starts to take off and the need to hire more employees becomes inevitable, you can’t handle it all alone. With growth comes the opportunity to hire more people to upscale your business. When your company experiences rapid growth or high employee turnover, keeping up with the hiring demands may be challenging.

 

An HR VA is the best idea to solve this problem. They can assist in sourcing candidates, screening resumes, conducting initial interviews, and coordinating the hiring process, ensuring your recruitment efforts stay on track.

 

 

Sign #3 – You have an inefficient employee onboarding process.

If you notice high employee turnover, low employee engagement, or lengthy time to productivity among your team, it must be because your employee onboarding process could be more effective.

It’s best to address this issue right away to prevent further damage. After all, an efficient onboarding process can lead to increased employee satisfaction, productivity, and retention, ultimately benefiting the entire company.

 

A lengthy and cumbersome onboarding process can positively impact the new hire experience and improve their productivity. HR VAs can streamline your onboarding process by preparing necessary documents, setting up training schedules, and completing all required paperwork promptly.

 

 

Sign #4 – You have limited HR expertise or resources.

If you own a smaller company or a startup business, you may need a dedicated HR department or limited HR resources. If you don’t have yet, an HR VA can be a cost-effective solution for your business. They can provide HR support and expertise without the need for you to hire a full-time HR staff.

You can easily scale up or down with HR virtual assistant services because you can hire them only when needed. Most HR VAs are available per hour, so you can easily adjust the number of hours you need according to the support your company demands.

 

 

 

Tasks you can delegate to an HR Virtual Assistant

An HR virtual assistant can almost do everything just like your regular HR office employee except that you get to keep them for a fraction of the normal cost. These are just some HR virtual assistant tasks you can delegate to your HR VA.

1. Job posting

   – The HR VA will find you serious and relevant candidates by posting a list of open positions with their descriptions and requirements.

2. Administer screening tests

   – As part of the hiring process, online screening tests or pre-employment tests are needed to understand if the job seeker knows their goals. Your VA will be the one to screen out the candidates who are not fit for your organization or company.

3. Resume/profile review

   – When the applicants pass the initial screening, your HR assistant will personally critique resumes. No need to plow through hundreds of profiles—the professional VA will handle it.

4. Background checking

   – An HR VA will perform background checks or background investigations on the candidates to spot potential issues that could affect your company.

5. Initial phone interviews

   – AN HR VA can hold phone screening to determine whether an applicant might be suitable for a position and, therefore, whether or not they should qualify for a physical interview.

6. Book in-office physical interviews

   – When all the initial screening is done, it’s time for a face-to-face interview. The VA will call the candidates and book them to see you.

7. Send congratulatory email to new hires

   – New job congratulations email is a smart and courteous way to welcome the new hires onboard. The VA will include several ways to contact you, including email, phone, website, and social media, along with the next steps.

8. Send work requirements and job contracts

   – As a standard procedure, the HR virtual assistant will send requirements and employment contracts to outline both parties’ rights, duties, and obligations. This will ensure a safe and secure working environment and a smooth transition.

9. Database management of employee files

   – The VA will also compile and secure all employee data into an easy-to-review employee database.

10. Facilitate new hire orientation

    – Your HR VA will also facilitate orientations for new employees to ease them into their new positions and help them develop and understand the company’s mission, values, rules, etc.

11. Employee payroll tracking

    – Let your VA manage to schedule and calculate payroll, reporting, and invoicing.

12. Employee attendance tracking

    – Similar to above, the VA will set up an attendance tracking template to record all employees’ time off and document whether they worked or took vacation, personal or sick days, etc.

 

 

Benefits of Hiring an HR Virtual Assistant

You may not see it now, but wait until you outsource virtual assistant service! You’ll experience how much help an HR VA will give you and your business.

 

By hiring a VA specializing in HR, you can access professional expertise, cost savings, increased efficiency, and improved HR management. These are just a few benefits you will experience when you have an HR VA by your side.

1. They are considered self-employed, independent contractors with no payroll taxes to pay, no vacation leaves, no sick leaves, no holiday pay, no employee benefits, and no internal conflicts to work around.
   
2. No overhead cost and a significant decrease in labor cost translates to savings for your company.
3. Unlike employing an in-office HR staff that you have to keep busy, you only pay for the amount of time utilized on your assigned task.
4. You can hire virtual assistants from the Philippines with proven human resource expertise, reliable work ethic, and diverse skill set.
5. You are assured that work output and deliverables are submitted promptly.
6. No obligation contract. Completion of work means the end of the VA’s service for you.
7. No training expenses for specialized skills, as all HRVAs are experts in their technical field.

 

Human Resource-related tasks seem basic, but they are crucial to your business operations. The quality of your hires plays a key role in developing, reinforcing, and changing your organization’s culture.

 

Whether you’re lacking support in completing important tasks, swamped with increasing hiring demands, or your employee onboarding process needs some work, or you have limited HR expertise, hiring an HR virtual assistant is the best course.

 

Speaking of the best, if you’re looking for top-notch HR VA services, you’re at the right place! Contact us now to get expert consultation on how our HR VA services can help streamline your HR process.